Clinic owners and clinical directors
Grow your clinicwhile preserving its quality.
Maximizing continuity, precision, and personalization in mental healthcare while minimizing clinician workload.
Define, Understand, Improve the standard of care across your practice.
Definethe standard of careacross your practice.
Your standard of care
- Across
- Intake
- Prep
- Session
- Schedule
- Charting
- Between
Across care
Therapeutic approaches
CBTACTDBTEFTIPTPsychodynamic- At intakeAs indicated
Structured risk assessment
Measurement-based care, for every client
Define, Understand, Improve the standard of care across your practice.
Your standard of care
Definethe standard of careacross your practice.
Define
Your standard of care
- Across
- Intake
- Prep
- Session
- Schedule
- Charting
- Between
Across care
Therapeutic approaches
CBTACTDBTEFTIPTPsychodynamic- At intakeAs indicated
Structured risk assessment
Measurement-based care, for every client
Understand
This week, across your practice
Exampleclients active between sessions
notes finalized within 24 h
assessments on your schedule
sessions begun with a prep
Example figures, for illustration. Aggregated by default: never per clinician, never ranked.
Improve
Assessments on your schedule
68% → 88%
Illustrative.
Six hours a week back, to each clinician’s calendar.
Before every session
Preparationfor every clinician, every session.
A brief of each client’s week, ready before the session.
- What changed since last time
- A suggested focus, never prescribed
- Every line traced to its source
After every session
Documentationthat serves the client’s care.
Led by each clinician’s expertise, in your format, with what the next session needs.
It learns each clinician’s style from their own sample notes, and they approve what it learned.
- Seven formats, SOAP to narrative
- Final only when they approve
- NeuroMap™: themes and where they came from
Between sessions
Between‑session engagementfor clients.
What clients share between sessions comes back to the next one.
- Tools chosen for each client
- Check-ins in a minute or two
- What they share comes back
Understanding outcomes
Beyond measurement‑based care.
Illustrative. These are associations, not causes; the clinician interprets them.
Your brand
Your clinic’s brandon both sides of care.
Clients and clinicians see your clinic: its name, its logo, its colours, its look.
- Your name and logo in the client’s app
- Your colours and look across the dashboard
- One clinic, in and between sessions
Good morning, Dr. Reyes
Four sessions today, the first at 9:00.
Detailed insights
Frame
Work stress and sleep
The focus since intake, in the client’s own words.
Changes
Three short nights
Mood lower the day after each one. May relate to the deadline.
Understanding
Where to start
The conversation she shared in her journal on Tuesday.
Progress monitor
Engagement
Past 14 days
Daily check-in
A minute on how you feel today, and what shaped it.
Takes 1 minute
Every day
Cognitai
Powered by Cognitai
Sample clinics, for illustration.
Your view of the practice
Overviewof care across your practice.
Engagement, care process and capacity, at a glance.
Aggregated. Never per clinician, never ranked.
- Engagement between sessions
- Care process, against your standards
- Where the care system needs support
Last 12 weeks · illustrative
Clients active between sessions, by week
By week in care
0%
of clients active between sessions this week
0%
of suggested tools completed
0.0
check-ins per client, per week
Where support may be needed
- New clients, weeks 2 to 4: engagement between sessions dips
- Assessments: 4 points below the schedule you set
- Capacity: close to full within six weeks
Illustrative data. Practice-level and aggregated by default: never per clinician, never ranked.
Where the line is
Boundaries Cognitai will never cross.
Care quality is not surveillance. These are not settings; they are how it is built.
- Observe therapy or monitor clinicians
- Rank clinicians or score their performance
- Police productivity
- Keep hidden scores
- Standardize how your clinicians practise
- Replace clinical leadership
Built to meet PIPEDA and Quebec Law 25 requirements, with HIPAA handled through executed Business Associate Agreements where applicable. Identifiable data is stored in Canada.
Privacy and security
Your clients’ data, protected.
Cognitai works on your clinic’s behalf, as your service provider. Your clinic stays in control.
Identifiable data is stored in Canada, including Quebec
Encrypted in transit and at rest
Access by role, with access logged and monitored
Cognitai acts as your service provider, on your clinic’s behalf
We do not sell personal information
Never used to train AI models without explicit consent or a written agreement
Identifiable data is stored in Canada, including Quebec
Encrypted in transit and at rest
Access by role, with access logged and monitored
Cognitai acts as your service provider, on your clinic’s behalf
We do not sell personal information
Never used to train AI models without explicit consent or a written agreement
Built to meet PIPEDA and Quebec Law 25 requirements, with HIPAA handled through executed Business Associate Agreements where applicable.
What leaders ask us
Questions we hear first.
Can it be set up the way we work?
Yes. Your approaches, note formats, assessments and workflow, and your clinic’s name and colours.
Is this a way to watch my team?
No. Cognitai does not observe therapy, rank clinicians or score productivity. What you see is aggregated by default.
My clinicians will resist another system.
They feel the value first, in their own sessions. Nothing is asked of them that does not help them.
Does it replace our EHR?
No. Cognitai is not an EHR or a billing product. It works beside the systems you already run.
Consistent quality of care, across your whole practice.
See it with us, or apply for early access.